Posters in respect of monthly meetings have to be ready for distribution
a month prior to the meeting being advertised. So for example, the May
poster must be ready before the April committee meeting
Send details of the monthly speaker meeting to the poster designer
(Chris Chandler) at least two months before that poster is required. For example, send poster details for the May meeting to the poster designer in February / early March.
Currently the committee member responsible for organising the
monthly Thursday meeting speakers (Programme Secretary) provides
the list of speakers for the U3A year when the membership cards are
printed to avoid the need to deal with this requirement monthly
The poster will be sent to the secretary, they print the posters
and bring to the committee meeting.
Currently 14 x A4 and 23 x A5 posters are required
Posters for the next month’s meeting to be handed out to committee
members who have agreed to distribute / post them. (So, May posters
handed out at April committee meeting). Posters distributed by
members to be handed out at the monthly meeting (by a committee
member if publicity officer away).
The monthly speaker meetings need to be advertised in the Settle
Community News and on social media such as Facebook
The advert needs to state the date of the Thursday speaker meeting,
the subject, location, Time (10.30am), Coffee available
(normally from 10.00am), If Visitors are welcome or Members only,
Admission charge (currently £1).
Settle Community News is published in February, April, June, August, October and December.
NB: If the December Speaker Meeting is members only do not
advertise the meeting in the magazine.
The e-mail should be sent to:
Alistair Cook at Settlenews@lawkland.org
The email should be sent early in the Month.
Settle Events website: poster to be sent to Steve Amplett at the end of each month to firstname.lastname@example.org
Periodically send Judith Allinson a list of speakers and she emails them out to people on her mailing list. Events around Settle email@example.com
U3A Information Document
In June / July (prior to the August enrolment meeting), update the Settle U3A information document. Ensure that it is posted on our website and paper copies are made available for potential members at places including the library, TIC, enrolment meeting, etc.
Tea / Coffee Rota
In May / June, prepare a rota of people prepared to make tea and coffee at each monthly meeting. Ensure on a monthly basis that it is working and up to date.
(At present Rota organised by Jean Hall)
Assist and deputise for Programme Secretary.