(September 2019)
Posters (Monthly)
Posters in respect of monthly meetings have to be ready for distribution
a month prior to the meeting being advertised. So for example, the May
poster must be ready before the April committee meeting
Send details of the monthly speaker meeting to the poster designer
(Vacancy, currently done by Sue Simpson until filled) at least two
months before that poster is required. For example, send poster details
for the May meeting to the poster designer in February / early March.
Currently the committee member responsible for organising the
monthly Thursday meeting speakers (Programme Secretary) provides
the list of speakers for the U3A year when the membership cards are
printed to avoid the need to deal with this requirement monthly
Sue (or new person responsible for posters) designs the poster and
sends to the secretary
SECTECTARY
prints the posters
and brings to the committee meeting
Currently 14 x A4 and 23 x A5 posters are required
Posters for the next month’s meeting to be handed out to committee
members who have agreed to distribute / post them. (So, May posters
handed out at April committee meeting). Posters distributed by
members to be handed out at the monthly meeting (by a committee
member if publicity office away)
Advertising
(Monthly)
The monthly speaker meetings need to be advertised in the Settle
Community News
The advert needs to state the date of the Thursday speaker meeting,
the subject, location (Victoria Hall), Time (10.30am), Coffee available
(normally from 10.00am), If Visitors are welcome or Members only,
Admission charge (currently £1).
Settle Community News
This magazine is published in February, April, June, August, October
and December.
NB: If the December Speaker Meeting is members only do not
advertise the meeting in the magazine.
The e-mail should be sent to:
Alistair Cook at Settlenews@lawkland.org
The email should be sent early in the Month as per the following table: –
January
February edition
February, March and April
March
April edition
April, May and June
May
June edition
June, July and August
July
August edition
August, September and October
Septembe
r
October edition
October, November and December
November
December edition
December, January and February
Settle Events website: poster to be sent to Steve Amplett at the end of each
month to steve@visitsettle.co.uk
Periodically send Judith Allinson a list of speakers and she emails them out to
people on her mailing list. Events around Settle jallinson@daelnet.co.uk
Annually
U3A Information Document
In June / July (prior to the August enrolment meeting), update the Settle U3A
information document. Ensure that it is posted on our website and paper
copies are made available for potential members at places including the
library, TIC, enrolment meeting, etc.
Tea / Coffee Rota
In May / June, prepare a rota of people prepared to make tea and coffee at
each monthly meeting. Ensure on a monthly basis that it is working and up to
date.
(At present Rota organised by Jean Hall)
Assist and deputise for Programme Secretary (Speaker Finder
Jan Boulding
September 2018